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Exhibitor Frequently Asked Questions
PMA® 07 General Information
When and where is the PMA 07 International Convention and Trade Show being
held?
March 8-11, 2007, with pre-show education and events beginning on March 6.
Las Vegas Convention Center, South Hall
Las Vegas, Nevada USA |
When is the Trade Show open?
| Thursday, March 8 |
10:30 a.m. - 5:30 p.m. |
| Friday, March 9 |
10:30 a.m. - 5:30 p.m. |
| Saturday, March 10 |
10:30 a.m. - 5:30 p.m. |
| Sunday, March 11 |
9:00 a.m. - 1:00 p.m. |
Is the show open to the public?
The PMA 07 International Convention and Trade Show is not open to the public, only qualified retailers and
managers may attend.
Prospective
Exhibitor
How much does it cost to exhibit?
There are several different types of space within the PMA International Trade Show – Mini Booths, Standard
Booths, Island (Peninsula) spaces, Technology Suites, and Private Conference Suites. It is possible to secure
space in PMA 07 for as little as $2,485 (member price) for an 8’x8’ space. Please see the Exhibitor Options and the PMA 07 Price Chart for more
detailed information.
What is included in the price of an exhibit space?
All PMA 07 exhibit space includes:
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Five (5) Exhibitor badges per 100 square feet; three (3) per 64-sq.-ft. Mini
Booth |
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Booth vacuuming and wastebasket emptying before show and nightly |
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One (1) full company listing and description in the PMA 07 Official Program* |
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Up to 16 Product Guide listings in the PMA 07 Official Program* |
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PMA 07 official website exhibitor contact and product category search listings* |
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Company name inclusion in PMA 07 exhibitor list releases* |
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PMA Press Room services and pre-registered Press Lists |
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PMA 07 Exhibitor Information Manual |
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Discounted hotel room blocks with complimentary shuttle service (designated official hotels
only) |
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Official Business Sessions and Keynote Sessions admittance |
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Eligibility to participate in PMA media, sponsorship, and marketing opportunities at extra
cost |
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Customer Appreciation Coupons: two (2) complimentary guest coupon redemptions per 100 square
feet |
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Free use of the PMA Exhibitors Night Security Checkroom |
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PMA Priority Points for future booth selection advantage |
*Inclusion depends on PMA receipt of your exhibiting application and listing information
by applicable closing deadlines.
How do I purchase a booth?
You have two options for securing space at PMA 07. You may choose to view space
availability online or to contact PMA Trade Exhibits for the
most current information. Once you have selected the exhibit space you would like, contact PMA to place the
space on hold and receive exhibiting materials, including the Application and Contract for
Exhibit Rights, that are needed to confirm your assignment to the space. For new exhibitor inquiries,
please feel free to contact Jeff Frazine for additional assistance.
Jeff Frazine
Executive, Trade Exhibit Sales
517-788-8100
jfrazine@pmai.org
Booth Set-Up and Tear-Down
When is exhibitor setup?
PMA 07 has targeted move-in and move-out schedules. Depending on the type of space that you have and its
location, your target move-in time may begin as early as Sunday, March 4. Please take a moment to view the Freight Target Floor Plan (Level 1,
Level 2) and the Move-In Schedule to
confirm your target date. All exhibitors must have their exhibit space completely set up 45 minutes prior to
the opening of the show on Thursday, March 8.
Are furniture (tables and chairs) available?
Furniture items are available for an additional rental fee from GES Exposition Services. Please see their
Furniture & Accessories and Specialty Furniture brochures (coming soon) in the Exhibitor Information Manual.
How do I order items for my booth (i.e. carpet, electrical, furniture)?
If you are interested in ordering additional items or services, such as carpeting, furniture, display
structures, Internet service, telephone service, security or floral service, you may order directly from one
of our official contractors whose contact information is available within the Exhibitor Information Manual.
How do I find out if my booth meets all regulations?
If you plan to use your own custom display at PMA, it is necessary that the Trade Exhibit Services Department
approve the plans for setup. Please submit your plans via the PMA 07 Exhibit Online Order
Center or fax them to 517-788-8371. Bill Covey will review the plans to make sure the display complies
with all rules and regulations and will then return stamped, signed plans for your records. Any necessary
revisions must be completed and reviewed prior to your move-in time.
Where do I ship my booth materials?
As an exhibitor, you have a choice of where to ship your exhibit materials. You may ship them to the advance
warehouse or directly to the Las Vegas Convention Center. Please visit the online Shipping and Material Handling
Guide to review the instructions and addresses for both options.
What does my insurance certificate need to include?
Each exhibitor must provide certification of its own liability insurance with “Comprehensive General
Liability” including “Products Liability” and “Host Liquor Liability” in the event alcoholic beverages are to
be dispensed in exhibits or hospitality suites. Such insurance should name Photo Marketing Association
International as an additional insured and should be set at a minimum of one million dollars ($1,000,000).
Each exhibitor must also provide itself with workers’ compensation insurance acceptable to the State of
Nevada, and their own fire, pilferage, vandalism or other insurance if so desired. For more information on
insurance needs, please see the Security and Insurance
section of the Exhibitor Information Manual.
What should I do if my freight is not in my booth space when I arrive?
If you have chosen to take advantage of the advance warehouse shipping, you may confirm with GES the arrival
of your shipment prior to leaving for the show. However, if your shipment is not in your booth when you
arrive, you should go to the GES Servicenter® to check on its status. If it has not yet arrived, they can
assist you in tracing your late arrivals.
What do I do with empty shipping containers during the show?
After you have emptied your shipping containers during setup, place “empty” stickers on them, noting your
company name and space number. GES will pick up, store, and return your empty containers as a part of the
material handling service.
Do you provide a secure location for overnight storage?
The complimentary Exhibitor Security Checkroom with 24-hour guard service is available for exhibitors who
find it convenient to check smaller items when they cannot be within the exhibit hall.
Do I need to stay until the end of the event?
Yes. In your signed Application and Contract for Exhibit Rights, you agree to not pack, remove or otherwise
disturb the good appearance of the exhibit until after the closing hour of the event on Sunday, March 11,
2007. Firms that pack up early may lose their Priority Points for PMA 07 participation and/or face other
penalty.
When do exhibitors move out?
Depending on the type of space you have and its location, your deadline for moving out may be as early as
Sunday, March 11, at 8:00 p.m. Please review the Freight Target Floor Plan (Level 1,
Level 2) and the Move-Out Schedule (coming soon) to confirm your target date and time.
How do I ship my freight at the close of the event?
If you are shipping your exhibit materials by van line or common carrier, you will need to file a Bill of
Lading with the GES Servicenter® after you have completed packing. Small packages may be shipped via FedEx
from the business center at the Las Vegas Convention Center.
Miscellaneous Exhibitor
Information
When will I receive my Exhibitor Information Manual, and what does it include?
The Exhibitor Information Manual is now available online. This manual contains all the
information you, as an exhibitor, will need to prepare for PMA 07, including rules and regulations,
sponsorship and promotional opportunities, housing and registration information, and more.
May I sell products during the event?
Cash-and-carry merchandise sales cannot be permitted; orders may be taken for future
delivery only.
May I conduct demonstrations in my booth space?
Demonstrations are not only permissible, they are encouraged, providing that you follow a
few simple regulations. First, your demonstration should be held within your space in such a location as to
allow the spectators to also be within your space and not in the aisle or neighboring spaces. Second, the use
of sound-making and amplification devices must not exceed acceptable levels (80 decibels maximum) at the
aisle and may not interfere with others.
Can I run photo-processing equipment live in my booth space?
Photo-processing demos can be allowed at PMA 07, provided they conform to all applicable
health, safety and environmental laws and regulations. If you will produce spent chemistry or wastewater in
your product demonstration, you must complete a Chemical Waste Generator Statement and make
advance arrangements with the official chemical recycling contractor.
Who is the chemical recycling contractor?
Philip Services Corporation will be the chemical recycling contractor for PMA 07.
Can exhibitors attend educational sessions?
Yes, exhibitors are allowed to attend any of the educational sessions that are available
to Full Trade Show badge registrants.
Will my company information be listed?
Yes. If all necessary deadlines are met, your company name and space number will be listed
in PMA press releases, PMA 07 International Convention and Trade Show promotional brochures, the PMA magazine
and the PMA 07 Official Program, available at the show and on the
PMA 07 website.
Do you have special offers that I can use as incentives for my customers to attend?
A Customer Appreciation Coupon will entitle your client to a free Single-Day Trade Show badge or $25 off the
Full Trade Show registration. There is a limit of one (1) coupon per person, but more than one (1) coupon may
be used per trade firm. When trade registrants use them, your complimentary redemption allowance will cover
two (2) coupons per 100 square feet of exhibit space taken. Additional redemptions will be billed to your
firm after the show at a fee of $5 per used coupon. After the show, you may request a list of registrants who
used your coupons. Please contact Robeyn Joseph by e-mail at rjoseph@pmai.org or phone 517-788-8100 to order your firm’s printed or PDF
version of the CACs.
Where do I drop off my press kits on-site?
Although it is possible for you to hand deliver your press kits to the PMA Press Room on-site, the best
method for getting your information there is to ship them directly to:
PMA Show Press Room
c/o GES Exposition Services
7000 Lindell Road
Las Vegas, NV 89118
to arrive no later than February 27, 2007.
If you have any questions, please contact Tom Crawford at 517-788-8100.
What is SmartBooth?
SmartBooth is your robotic rep – an automated, web-based, lead-finding agent that identifies your unique
prospects as registration builds and drives them to your booth. Learn more about SmartBooth.
What are PMA EventKeywords?
EventKeywords connect you with attendees who are actively searching for what you sell, before and during PMA
07. Learn more about EventKeywords.
What other opportunities are available for promoting my company?
At PMA 07, we want to help you connect with your audience and make sales. That’s why we’ve developed several
sponsorship opportunities that will enhance your presence at the show. Choose from various available sponsorship and promotional
opportunities.
Registration and Badges
How do I register my company's exhibit staff?
Register yourself and your company's exhibit staff online or to order only badges for those people
who will be assigned to work in your booth, please use the Exhibitor Personnel
Registration Form. To order educational session, social or special event tickets, in addition to your
exhibitor personnel badges, please use the Full Convention Registration
Form.
How do I make a change to my registration?
You may make changes to your registration online, or by contacting PMA 07
Customer Service by phone at 866-229-2386 or 301-694-5243 or by fax at 517-788-8371.
How many exhibitor badges am I allowed?
The Exhibitor Badge allowance is five (5) badges per 100 sq. ft. of exhibit space or per booth purchased
(three (3) badges per Mini Booth). Badges ordered over your allowance are billed at the rate of $49
member/$99 non-member. The exhibitor badge allowance only covers exhibitor personnel badges. Guest and
Customer badges are billed at the normal attendee badge rates.
I am having problems registering on the website. Is there someone I can speak to?
Please contact our PMA Convention Department at (800) 248-8804, (517) 788-8100 or by e-mail at registration@pmai.org.
When will I receive my badge?
All registration materials will be mailed to arrive at least two weeks prior to the convention, beginning in
January. Registration requests received after February 27, 2007 will be held for on-site pick up. Registrants
outside of the USA and Canada, should return forms by February 9, 2007 to ensure delivery by regular mail.
Express mailings are available upon request with proper payment.
What if the information on my badge that I received in the mail is incorrect?
Please send any badge corrections or changes by fax to 301-694-5124, or contact PMA 07 Customer Service by
phone at 866-229-2386 or 301-694-5243.
Travel Information
Where is PMA 07 being held?
Las Vegas Convention Center, South Hall
Las Vegas, Nevada USA
Are there any special travel deals?
The PMA Travel Center offers these cost saving
options:
| Airline Discounts |
- Up to 15% off applicable classes of service for tickets purchased more than 30 days
prior to the meeting. Restrictions apply. (United)
- 5% off applicable classes of service for tickets purchased prior to the meeting
(American Airlines)
- ATC will also search for the lowest available fare on ANY airline.
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| Car Discounts |
- Discounted meeting rates through Hertz and Avis.
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These cost saving options may be booked online at the PMA Travel Center website. Just follow the Member Travel links.
ATC provides personalized service, advance seat assignments, special meal requests, frequent flier program
updates, electronic ticketing, e-mail access for convenient booking of your tickets and MORE...
Web: www.atcmeetings.com/pmai
E-mail: reservations@atcmeetings.com
Fax: (858) 362-3153
ATC is available for reservations from 9:00 am until 7:30 pm Eastern Time, Monday through Friday. Some
restrictions may apply. Service fees apply.
You may also call your own agency or the vendors directly and refer to the following I.D. numbers:
| Agency |
Code |
Phone |
| United |
510CK |
(800) 521-4041 |
| American Airlines |
A8337AD |
(800) 443-1790 |
| Hertz |
031C0010 |
(800) 654-2240 |
| Avis |
J952801 |
(800) 331-1600 |
What hotels are offering special rates?
PMA has negotiated special pricing deals with more than 20 hotels in the Las Vegas, Nevada
area. Reservations can be made for any of these hotels by using the convenience of online hotel reservations
to book your rooms
individually or if you need more than 20 rooms, request a block of rooms. You may also complete
the hotel booking
form and return it to ITS (for PMA 07), 108 Wilmot Road, Suite 400, Deerfield, IL 60015-5124 USA.
Reservations are available for arrivals beginning March 4, 2007, and departures ending March 13, 2007. For
assistance or for dates prior to or after; suite information; or for groups requiring 20 or more rooms,
please contact ITS by e-mail at pmaexh@itsmeetings.com.
As an exhibitor, how do I get an International Visa letter of invitation?
Once you have contracted for your booth space, send an e-mail requesting an International
Visa Letter of Invitation to Robeyn Joseph at rjoseph@pmai.org.
More information on visas can be found online at the PMA International Visitor
Center.
Will there be shuttles to/from the convention center and the
hotels?
Complimentary shuttle bus service is available by PMA during convention hours to and from
most PMA 07 hotels and the Las Vegas Convention Center, South Hall. Your badge is your bus ticket.
Is there a PMA airport shuttle?
PMA does not operate an airport shuttle, but there are several companies operating shuttle
services to the Las Vegas Strip and downtown hotels. The cost for a one-way trip to the Strip is
approximately $5. All shuttles are located outside the baggage claim area of McCarran International
Airport.
Where is the Las Vegas Convention Center located?
The Convention Center address is:
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
USA
Miscellaneous General Information
Can I bring my spouse and children?
Yes, family is welcome; guest badges are the same as attendee badges. Badges are available
for $49 member/ $99 non-member (full show) or for $25 member/$49 non-member for a single day show pass. There
is no charge for children under 18 that are accompanied by an adult on the Trade Show floor, but badge
registration is required. In addition, you may also purchase tickets for spouse programs.
Are wheelchairs or motorized scooters available?
Wheelchairs and motorized scooters for use during convention hours can be reserved through
the PMA Meetings department by calling (800) 248-8804 or (517) 788-8100.
What is the dress for the show?
Business casual is the preferred style, but is not mandatory. |
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